Designed for both club administrators and club members, the platform brings together member records, vehicle details, permit applications, renewals, documents, approvals, notifications, and reporting in one tenant-branded experience. Each club has its own secure space under ClubPermits.au, making it easy to operate as a single platform while keeping every club's data separate and protected.
Built for club administrators
ClubPermits.au helps club administrators move away from manual spreadsheets, paper-heavy processes, scattered emails, and disconnected records — automating the permit workflow end to end for significant time and effort savings over manual administration.
Administrators can manage their club through a secure web portal with tools to:
- manage club members and their status
- maintain vehicle records and permit-related details
- review applications, renewals, and supporting documents
- track expiring permits, pending actions, and outstanding corrections
- work through approval, rejection, and return-for-correction workflows
- search, filter, and report across members, vehicles, permits, and submissions
- apply club-specific branding so the experience feels like their own club portal
- operate with strong security controls including role-based access and MFA
Built for members
Free Apple and Android apps put that experience in your pocket. A club's ClubPermits.au subscription lets its members log in and use the apps at no extra cost for permit processes and more.
Members can use a dedicated experience to:
- create and manage their account
- maintain their own vehicle records
- submit permit applications and renewals
- upload photos, documents, and supporting information
- track the status of submissions and requests for correction
- view important dates such as expiry and renewal reminders
Secure by design
The platform is built with:
- secure tenant separation between clubs
- HTTPS/TLS protected access
- role-based permissions
- multi-factor authentication for backend users
- audit trails for key actions